Committee Announcements > Announcements

EGM to amend the constitution (Mon 27 Feb)

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Fuzzy:
Anybody who is a fully paid up member of the canoe club is allowed to come along and vote. We will meet at 7:30 at the message board to find the room that services have given us.

Main changes that are happening

Reformatting of the entire document so that it is easier to read and a lot clearer . Some items were in the wrong sections and have been moved, and also the numbering system has been made more uniform.

Merging of the safety officer and the training officer into one role; the safety and training officer.

Creation of the new job of outings officer.

Outings officer takes on some of the roles of the secetary allowing the introduction of the fundraising clause in the secretary's task description. Also secretary's role is given a more admininstrative focus with an obligation to ensure the next years committee receives a full set of records.

Links to the documents are as follows:
prosed new constitution
current constitution

These changes are being introduced to ensure that each committee knows what has been done in the past so that we can continue to improve the service that we offer to members.

kill:
You're gonna merge me and Dave???



Interesting... :sex:  :icescream:

Diarmaid:
outings officer, eh? yeah, there hasn't been enough of that.


>>Rob Vambeck is gay<<

Asho87:
outings officer??? taking a leaf out of trinity's book eh??? ;)
Sounds like a fun job :D

Mr C:
Hi guys,
There's obviously been a lot of work done to get it to this point: well done to all involved. I have a couple of points/suggestions for disucssion:
- remove or update the "valid from" date at the beginning;

- the ammendments to the old constitution should be clearly marked - otherwise this is a vote on a brand new constitution;

- I think the canoe club "year" needs to be defined - possibly in Section 3; this is because the term of Captain is said to run for one year.

- throughout the document there is ambiguity on the voting process:


--- Quote from: "Section 5.3: Paragraph 2" ---At such meetings any member of the committee, may be dismissed provided that a two thirds majority of members present are voting in favour of such a dismissal. However for Captain and Senior Treasurer a three quarter majority must be present.
--- End quote ---


Does this mean that only 2/3rds (66%) of those present can dismiss a committee member (eg 4 out of the 6 people that happened to turn up) whilst it requires 3/4 of the club to be present and a simple majority (51%) to remove a captain. This needs to be clarified.

- Section 4.10: I think that this section needs to be changed and expanded. It should state that all club canoeing events are required to be run in accordance with the Code of Practice. This then requires adoption of the Code of Practice for future years. Further, changes to the Code of Practice should be made by a nominated committee of (say) 5 people of at least 1 Level 4 and 2 Level 3 instructors; the remaining members are at the descretion of the committee. Something along those lines anyway.

I don't think that only the committee should be subject to the disclaimer - possibly all members of the club? What about the college? Of course this bring sup the unmentionable topic, but maybe it needs to be clarified once and for all int he Constitution?? I think we should get Cormac's opinion on this area if he would be so good?

- Section 4.8: rename as: New Member and Children Officer. There is no need for liaison, for how else is the job to be done?

- Section 4.9: The position of Graduate Liaison Officer is mentioned. if this is to be position it needs to have its job properly defined. Even if it is later stated that the Senior Treasurer and GLO are to be the same person, the jobs needd to be defined seperately.

- Removal of the Senior Treasurer: is this covered by the usual committee rules event though the ST isn't a committee member (for there is only 8 positions as defined in Section 4.0)?? Needs to be clarified.
[/list]

That's it for the moment! If I see any more I'll post. The adoption of a new constitution is not a small thing so everyone should have their say and propose ammendments. If more time until the EGM is required, so be it.

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