Just to say that most of the organising is done over the summer, not during term time. This means you're not scrambling to do things in the first semester.
It's better to have one person from the club committee to be on the varsity committee to act as representative and source of communication.
I can provide the committee with all our stuff from we hosted including the different plans that we put together. Along with what worked, what didn't and some budget advice.
I won't be volunteering for the committee but your welcome to ask the TDU and EAG of leave no trace for help, both of which I'm currently secretary for.